Application, Rules and Regulations for Outside Organization Events at the ACG Annual Meeting (please fill out one form per event).

  1. All events taking place during ACG 2023 must be approved by ACG before planning begins. The dates of ACG 2023 are October 20 – 25, 2023.
  2. Events with more than 25 expected participants cannot take place while ACG programs are in session. See dates and times below (all times are listed in Pacific Standard time.):
    • Friday, October 20; 7:00 am – 5:30 pm
    • Saturday, October 21; 7:55 am – 5:00 pm
    • Sunday, October 22; 8:15 am – 5:20 pm (Please note all attendees are invited to attend the Welcome Reception from 5:30 pm – 7:00 pm)
    • Monday, October 23; 7:50 am – 6:00 pm
    • Tuesday, October 24; 8:30 am – 6:25 pm
    • Wednesday, October 25; 8:30 am – 12:15 pm
  3. If ACG Leadership will be invited/expected to attend your event, it is best to avoid the following days/times:
    • Saturday, October 22; 6:00 pm – 10:00 pm
    • Monday, October 23; 6:00 pm – 7:30 pm
  4. Depending on the request, your event may need to be reviewed by ACG leadership and/or appropriate committees. We will advise you if this is a necessary step for approval.
  5. The applicant is responsible for the contracting and payments of all rental fees, audiovisual equipment, services, food and beverage and any other rentals for the event.
  6. The applicant agrees to abide by all rules, regulations, requirements, and restrictions.

Questions? – Contact ACG

Contact Information


Event Information

MM slash DD slash YYYY
Please select the type of event you are planning:(Required)

Will ACG Leadership be invited/expected to attend?(Required)
Do you require assistance with event space?(Required)
If assistance with space is needed, where do you prefer space be assigned?
Are you seeking ACG's assistance in promoting your event?(Required)